20-30 Guests

Restrooms for men and women

Available

Yes. Three story local parking garage is available for guests located minutes away from venue

Easy transport access is available for all our guests. The venue is located 5 minutes away from Grays station and bus station

Please note that beverages ( water, tea, coffee and biscuits) are included in the cost of hiring our meeting rooms. We will be more than happy to discuss your requirements and every effort will be made to provide a package that exactly meets your needs.

Provisional Bookings

• Provisional bookings can be made by telephone, e-mail, or the online booking form on our website.
• Provisional bookings will be held for a maximum of 14 days. Any bookings not confirmed within 14 days may be released without notice. All bookings are provisional until a signed booking contract (and purchase order, if applicable) is received. When a signed contract has been received the booking terms and conditions have been accepted.

Confirmation of Bookings

Bookings will be confirmed upon receipt of a signed contract. When a signed contract has been received the booking terms and conditions have been accepted.

Confirmation of the booking must include:

• Date(s) of the booking
• Estimated number of delegates and facilitator(s)
• Preferred room layout
• Equipment requirements
• Any additional requests
• Invoice address

Final Numbers & Requirements

Notification of the exact numbers and specific requirements must be provided in writing as early as possible, and no later than 7 days prior to the start of the event.

Minimum Numbers

A minimum number is applied to each conference room. If your numbers fall below the minimum specified, we reserve the right to re-allocate a smaller conference room or charge for the minimum number as below:

• Please list the meeting rooms with the capacity here. Example, Prince Charles - 30 delegates.

Final Invoices

A final invoice will be submitted once calculation of final charges is completed. Invoices must be paid within 14 days of the invoice date. Late payment of invoices will incur a monthly administration charge of £20.

Change of Date

Once a booking has been confirmed, any change of date may result in forfeiture of the booking deposit. Whilst every effort will be made to accommodate changes in date, the provision of rooms, equipment and other requirements cannot be guaranteed.

Cancellations

Cancellations must be confirmed in writing. Cancellation charges will be determined from the date that written confirmation is received and will be payable upon submission of a final invoice. Total estimated charges will be based on the confirmed booking numbers and all pre-booked facilities, such as Room Hire, Catering & Equipments.

Damages

The client must indemnify the Trustees of The Queensgate against any damage caused to the contents, furnishings, fittings, sound and light equipment and any other equipment on hire or situated at either site) by the client and/or their guests, employees or agents.

Insurance

The Queensgate are fully covered by insurance, however we accept no responsibility for any activities organised by those hiring our facilities. Hirers must ensure that Public Liability insurance is arranged to cover any claim that might be made against them in respect of any activities that they are responsible for or any equipment they use during the event.

Accessibility

Smoking

The Queensgate operate a strict NO SMOKING policy in all areas.